1. Upload a sample
Start with scanned invoice pdfs and image-based documents and create a dedicated Box.
Invoice scanning software
Scan Invoices Into Fields and Line Items, Not Just Images
Convert digital scans into structured invoice records that finance teams can review, export, and use.
No credit card Review before export CSV, Excel, JSON, PDF
Source document Ready
Structured output
Vendor
Captured value
Invoice number
Captured value
Invoice date
Captured value
Due date
Captured value
PO number
3 rows extracted
Input
scanned invoice PDFs and image-based documents
Process
AI extraction, OCR when needed, batch processing, and human review.
Output
searchable invoice fields and structured line items
How it works
Beyond invoice image capture
Scanning preserves the invoice page, but finance teams still need the vendor, invoice number, dates, totals, tax, and table rows inside it. Raw OCR can recognize the characters without organizing them for an accounting workflow.
Parsinto reads the scan, maps recognized content into an invoice schema, and presents the result for review. The source stays available while the structured values can be exported to common business formats.
Configurable schema
Extract the fields your workflow needs
Start with AI-suggested fields, then edit the names and table columns so the output matches your process.
Vendor
Invoice number
Invoice date
Due date
PO number
Subtotal
Tax and total
Line items
Three steps
From source document to structured output
2. Define and extract
Use suggested fields or edit the schema, then process related documents in a batch.
3. Review and export
Check the extracted values and download searchable invoice fields and structured line items.
Use cases
Built for real document workflows
Keep the extraction step focused, auditable, and easy to hand off.
Paper invoice intake
Turn digitized paper invoices into reviewable data without typing each field.
Email attachments
Process image-only supplier documents in the same workflow as digital PDFs.
Archive conversion
Create structured invoice records from historical scans for reporting or migration.
Evaluation checklist
What to check before you scale
OCR reads image-only invoices
AI organizes recognized values
Line items remain tabular
Review handles scan-quality exceptions
Why teams use Parsinto
Configurable output
Name the fields and table columns around your own process.
Digital PDFs and scans
Use OCR only when needed while keeping one extraction workflow.
Review before handoff
Inspect extracted values before they reach another person or system.
Portable formats
Export CSV, Excel, JSON, or PDF instead of locking data into one destination.
FAQ
Questions about invoice scanning software
Can Parsinto scan paper invoices?+
Create a clear PDF or image scan first, then upload it to Parsinto for OCR and structured extraction.
What is the difference between scanning and invoice OCR?+
Scanning creates the page image. OCR recognizes the text, and structured extraction maps that text into invoice fields and line items.
Can scanned invoices be exported to Excel?+
Yes. Reviewed fields and line-item tables can be exported as an Excel workbook.
Can I scan invoices in batches?+
Yes. Upload related scanned invoices to a Box and process them with one reusable schema.
Keep exploring
View all tools Related document workflows
Try invoice scanning software with your own document
Create a Box, upload a representative file, review the suggested fields, and see whether the output matches your workflow.
Start extracting free