1. Upload a sample
Start with incoming invoices in digital and scanned formats and create a dedicated Box.
Invoice data capture software
Capture the Invoice Data Your Workflow Actually Uses
Define the fields that matter to your team, extract them across a batch, and review structured results before handoff.
No credit card Review before export CSV, Excel, JSON, PDF
Source document Ready
Structured output
Supplier identity
Captured value
Invoice reference
Captured value
Dates
Captured value
Terms
Captured value
Currency
3 rows extracted
Input
incoming invoices in digital and scanned formats
Process
AI extraction, OCR when needed, batch processing, and human review.
Output
validated invoice fields ready for downstream systems
How it works
Configurable capture for real invoice workflows
Some teams only need vendor, invoice number, dates, and total. Others need purchase-order references, payment terms, tax breakdowns, addresses, or detailed line items. Fixed capture forms often create extra cleanup when they do not match the target system.
Parsinto lets you shape the extraction template around your own schema. It then applies that structure to related invoices, keeps the output reviewable, and exports the selected fields in a portable format.
Configurable schema
Extract the fields your workflow needs
Start with AI-suggested fields, then edit the names and table columns so the output matches your process.
Supplier identity
Invoice reference
Dates
Terms
Currency
Tax details
Totals
Custom line items
Three steps
From source document to structured output
2. Define and extract
Use suggested fields or edit the schema, then process related documents in a batch.
3. Review and export
Check the extracted values and download validated invoice fields ready for downstream systems.
Use cases
Built for real document workflows
Keep the extraction step focused, auditable, and easy to hand off.
ERP preparation
Capture the exact source fields required before a controlled import or integration step.
Expense operations
Standardize invoice data across vendors for review and reporting.
Document services
Deliver structured invoice datasets instead of manually keyed spreadsheets.
Evaluation checklist
What to check before you scale
Fields are configurable
Supports tables and single values
Works across variable layouts
Review precedes export
Why teams use Parsinto
Configurable output
Name the fields and table columns around your own process.
Digital PDFs and scans
Use OCR only when needed while keeping one extraction workflow.
Review before handoff
Inspect extracted values before they reach another person or system.
Portable formats
Export CSV, Excel, JSON, or PDF instead of locking data into one destination.
FAQ
Questions about invoice data capture software
What is invoice data capture?+
Invoice data capture converts values in an invoice document into named fields and table rows that a person or system can use.
Can I add custom invoice fields?+
Yes. Edit the extraction template to include the labels, values, and table columns required by your workflow.
Can it capture line items?+
Yes. Table fields support repeating descriptions, quantities, unit prices, tax, and totals.
Which file outputs are supported?+
Parsinto exports reviewed data as CSV, Excel, JSON, or PDF.
Keep exploring
View all tools Related document workflows
Try invoice data capture software with your own document
Create a Box, upload a representative file, review the suggested fields, and see whether the output matches your workflow.
Start extracting free